Interested In Applying? and Current Partnerships
- Charity to be registered with the CRA and in good standing,
- A letter of intent from the Board of Directors indicating the Board agrees to follow all expectations associated with showcase involvement and full participation / attendance at all meetings and retreat,
- Linking of all marketing and promotional activities including web, Twitter, Facebook, etc.
Monthly Showcase requires:
Commitment to selling a minimum of 80 tickets (8 tables) to your featured showcase night.
Provision of 6 to 10 Volunteers from 6 pm to 10 pm (can be in shifts i.e. 5:30 to 7:30, 8:00 to 10:00) to assist with seating, serving, and after-show tear down.
Provision of 10 to 15 door prizes valued from $25 to $50. Included with door prizes should be a list that identifies what each prize is and the number associated with each prize i.e. 1) Bottle of Wine, 2) Movie Pass for 2, etc. The list will be used by the show host when announcing prize winners and can also be attached to table signage (8.5 x 11) - Please note all monies raised from the door prize draw goes directly to Synergy and the cost associated with hosting the showcase.
If a charity would like to offer additional fundraising options or something completely different to the door prize draw i.e. silent auction, wine draw, cupcake draw, 50/50, etc., consultation with Synergy staff is mandatory. We know every charity wants to raise as much money as they can during the showcase. We will work with you (at the Retreat Event) to help craft a plan that will include your ideas while remaining mindful of patron limits at the showcase. Remember, if you don’t do the door prize raffle, it will be expected that monies raised from your alternate fundraising activities be given to Synergy. The amount will be determined in consultation with Synergy prior to the showcase.
When selling tickets, charity reps must ensure information collected includes patron accessibility needs. The Rowing Club is wheelchair accessible however, the room is limited. To craft a seating chart and ensure the safety of every patron, knowledge of any accessibility needs i.e. number of patrons in a wheelchair, etc., is required prior to the night of the showcase. Charity rep(s) are expected to notify Yvonne the Friday before the Tuesday showcase of accessibility requests.
Yvonne will email charity rep(s) a seating chart the Sunday before the Tuesday showcase. The seating chart will include table assignments, patron information such as accessibility needs, etc. Any questions regarding the seating chart should be directed to Yvonne - email@example.com or firstname.lastname@example.org or 604 726 5277.
Please identify a representative who will speak about you and the work you are doing at your night (up to a 2 minutes). Let Yvonne know who will be talking so proper introductions can be made by the show host.
The Rowing Club maintains state-of-the-art audio equipment, if you require the use of said equipment charity rep(s) must contact Yvonne 2 weeks prior to your showcase night to request such. Please note the Vancouver Rowing Club typically assigns a service fee for the use of its audio equipment, however, every effort will be made to have this fee waived. If the fee can’t be waived the charity will be responsible for payment.
You are welcome to place promotional material on the tables. Any other signage including posters etc., needs to be coordinated with Yvonne prior to your night in order to meet Vancouver Rowing Club regulations. Please note, the Vancouver Rowing Club does not permit the use of tape to post information on their walls. You can decorate the room for your night, please contact Yvonne prior to your showcase to discuss and confirm what can or can’t be accommodated as per Vancouver Rowing Club regulations.
If wanting to bring item(s) that require refrigeration i.e. a cake, please contact Yvonne prior to your showcase night to ensure we can accommodate.
At the Fall Retreat charities complete planning for the upcoming showcase season.
Planning involves but is not limited too:
- Establishment of learning goals and outcomes,
- Selection of evaluation tool(s) to support outcome achievement,
- Review of showcase structures and procedures,
- Selection of partnership mentor groupings i.e. pairs, triads etc.,
- Training topics and goals for 3 identified training sessions including November retreat,
- Selection of featured showcase month,
- Ticket pricing,
- Volunteer needs, etc
2023 Charity Partnerships
February 7 2023 Featured Charity - Elizabeth Fry Society - www.elizabethfry.com
April 4 2023 Featured Charity - New View Society - www.newviewsociety.org
June 6 2023 Featured Charity - Synergy Collective Society
October 3 2023 Featured Charity - TBA
December 5 2023 Featured Charity - TBA